Passwordstate provides the capability of storing both Shared Password Lists and Private Password Lists. Shared Password Lists, as implied can be used to share either the entire contents of the list, or just individual Password Records. Private Password Lists, again as implied, cannot be shared and are private to Owner / Password List Administrator of the list. This is regardless of whether the Private Password List was created directly by the Owner, or it was created for them as part of the process of adding their account in to Passwordstate.
And just recapping, Passwordstate allows more than just the storing of Passwords. In fact, the number of different types of Passwords and associated details / meta data is almost limitless. This provides you with substantial flexibility when it comes to storing information in Passwordstate.
To get you started Passwordstate provides 15 Password List Templates and a Password List Wizard. You can also add your own Password List Templates to for specific fields containing data you want to control and audit access to. You can even link your Password Lists to the Password List Template it’s based on.
Why Link Password Lists to Templates?
When a Password List is created, you have the option to Link this Password List to the selected Template that it’s based on. But what advantages does this provide? Password List Templates are used to apply consistency to settings for your Password Lists. In large implementations, instead of having to manually modify hundreds or even thousands of Password Lists to incorporate a change, you can instead link them to the Template they’re based on. When you do this, you manage all settings for all those Password Lists from that Template.
In the example above, the PeopleSoft Password List has been created and linked to the Enabled for Password Resets Template. This means the majority of options for the PeopleSoft Password List will be disabled when you chose to Edit Password List Details as per the image below;
And to be clear, it could be any of the above settings, or fields located under the customize fields tab that need to be changed. For any Password Lists that are linked to a Template you only need to make the change to that Template. To do this you’ll need to navigate to Administration->Password List Templates, select the Template and click on its name in the Password List field.
Once you’ve made your changes and clicked Save, the changes are cascaded to all Password Lists that have been linked resulting in enormous savings in time!
Implications on Linking Password Lists to Templates
So you ask, what’s the downside? You can only make individual changes to a Password Lists that isn’t linked.
To unlink the PeopleSoft Password List, from the Enabled for Password Resets Template in our example, we’ll need to click on the Action icon for that Template and select Linked Password Lists,
From there you’ll be able to select the Password List (PeopleSoft) and click on the << button and then click on Save.
Please be aware, ‘Unlinking’ Password Lists that contain any non-compatible Generic Field Types, will cause those values to be cleared in the database. The same is true when ‘Linking’ a Password List to a Template. You’ll be presented with a dialog box presenting you with this warning and requesting confirmation before performing the action.
How do I Find What Password Lists are Linked to Templates?
To identify which Password Lists are linked to which Templates simply look at the Linked Password Lists column in the display grid for Password List Templates. You can click on the Linked Password Lists column to sort it based on Highest to Lowest or Lowest to Highest. Then open the Template you’re interested in and it’ll show the names of all the Password Lists linked to that Template.
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